Policies

Anti-Racist Commitment

The Urban Assembly (UA) commits to being an anti-racist organization striving to advance the social and economic mobility of students through public education. We value the uniqueness that each student brings to our schools, and honor the various social and cultural contexts from which they come. We commit ourselves to confronting and dismantling inequities across intersecting identities for students in all of our programs and schools. We recognize that equity is vital to the long-term success of our organization, and that the pursuit of true equity will ensure that we always act in the best interest of our students.

Acknowledging that racism (as defined as the combination of race, prejudice and power*) is pervasive in our education system and harmful to students, the UA is committed to confronting and dismantling racism in all areas of our work and influence. Maintaining our commitment to the safety and development of our students, the UA recognizes that all staff occupy a gatekeeping role in some capacity. As such, the UA will consistently encourage UA staff and partners to interrogate and confront personal bias, both conscious and unconscious.

The UA will take the necessary steps to ensure that staff can grow to become culturally competent and critically conscious in efforts to combat systemic oppression and ensure racial equity. We recognize that this commitment requires action. While acknowledging that UA staff members enter and evolve at different levels on the anti-racism continuum, we assert that this organization will strive to be anti-racist in all of its efforts. And finally, the UA recognizes that an organization is most effective when maintaining and valuing a safe, transparent and honest culture. We commit to upholding a culture that does not shy away from institutional mistakes, but learns and builds from its evolving history.

*As defined by The People’s Institute

Privacy & Terms

The Urban Assembly and its affiliates ( “Organization”, “we”, “us” or “our”) share your concern about the protection of your personal information online. This Privacy Policy and Terms of Use ( “Policy”) is our policy regarding maintaining the privacy of personal information we collect online in connection with the urbanassembly.org websites (collectively, the “Site”).

This Policy describes the privacy practices we undertake and the terms of use governing the Site. This Policy sets out your obligations and ours with respect to your use of the Site and, by using the Site, you agree to abide by the terms of this Policy.

This Policy shall supersede and replace all previous versions thereof. We may need to change the Policy from time to time in order to address new issues and reflect changes on the Site or in the law. We reserve the right to revise or make any changes to the Policy and your continual use of the Site subsequent to any changes to this Policy will mean that you accept such changes. Therefore, please bookmark this page and review it periodically to assure familiarity with the most current version of the Policy. We will post all changes to the Policy here so that you will always know what information we gather, how we might use that information, and when we will disclose that information to third parties. You can tell that the Policy has been updated by checking the last revised date posted on the top of this page.

BY USING THIS WEBSITE, YOU CONSENT TO OUR USING ANY INFORMATION THAT YOU PROVIDE TO US OR THAT WE COLLECT, IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THIS POLICY. IF YOU DO NOT AGREE TO THIS POLICY, DO NOT USE THIS WEBSITE.

Information We Collect and Track. The Organization collects and retains two types of information about Site visitors: (i) personal information that individual visitors provide when interacting on the Site, or voluntarily at certain other points (such as via forms or emails); and (ii) tracking data, which is automatically collected from every Site visitor, (collectively, “Information”). The Information that we gather may include your name, address, telephone number, email address, or other elements of personal information.

In addition, if you contact us, we may keep a record of your correspondence, including any Information contained therein.

The tracking data we record includes, without limitation, Information regarding the number and frequency of users to the Site, the websites that users access before and after they visit the Site, the internet software used by our users to access the Site, and our users’ IP addresses and internet service providers. We attempt to aggregate such tracking data so that no such data is tied to you in any personally-identifiable manner, however, due to the nature of the internet, this is not always feasible and tracking data may be traceable back to you.

How We Use Your Information. The Information that we collect and that you provide to us is used for our organizational purposes and the purpose for which you provided it, including, without limitation, to respond to your requests or correspondence. The Information may also be analyzed so that we can operate the Site in the best manner possible through enhanced features and functions and to provide you with useful information.

We will not disclose any personal information to third parties, except (i) to parties who perform service for us; (ii) when we believe that such disclosure is required by law; (iii) to enforce the Policy; (iv) to protect the rights, property, security or safety of the Organization, Site users or the public; (v) to respond to an emergency; or (vi) as otherwise stated in this Policy.

We use tracking data for a variety of purposes, including, without limitation, for load balancing metrics and to create reports on user demographics and Site traffic patterns. The reports that are generated from tracking data are used for a variety of purposes, including, for example, to improve the Site and our services.

Third Parties. We may employ third-party agents or third-party service providers to operate the Site and to perform functions on our behalf, such as operating any community network service associated with the Site, sending postal mail and e-mail and analyzing data or other administrative tasks. These third-parties have access to the Information needed to perform their functions. We seek to limit such third-parties to using the information that is shared with them solely for the purpose of providing such services, however, we cannot be responsible for such third-parties’ use of Information not in compliance with this Policy.

In addition, we may disclose Information to certain third-parties if you have requested or authorized the disclosure of such Information.

Transfer of Information to Third Parties Upon a Sale or Change of Control. We retain the right to transfer or assign all Information pursuant to a merger, consolidation or other transaction relating to the Organization or our assets if the assignee or acquiror agrees to abide by the terms of this Policy.

How Your Information Is Protected. We take reasonable precautions to protect your Information from loss, misuse or alteration. We maintain reasonable physical, electronic and procedural safeguards for your Information. You should recognize, however, that there is no such thing as “perfect security” on the internet and we cannot guarantee the security of your Information. In addition, because internet communication is unsecure, it is also possible that the information you supply to us or your access of any information via the Site will be intercepted during transmission. We cannot be liable for any breach of our systems or interception of our transmission and we hereby fully disclaim, to the fullest extent provided under law any liability associated with any claim relating to a breach of security, data or information.

Other Communications. From time to time, we may e-mail Site users information regarding important developments affecting the Organization. We may also e-mail Site users on occasion regarding the Site. Such e-mails may be sent to Site users even if they have not requested to receive any communication from us.

Links to Third-Party Sites. The Site may contain links to sites owned and operated by other parties. We are not responsible for and have no control over the privacy policies of those sites. We encourage you to review the privacy policies of those sites prior to providing them with any information.

Ownership of Content. You are solely responsible for the content of any comments you post to the Site. However, while the Organization does not and cannot review every comment and is not responsible for the content of the comments, we reserve the right to delete, move, or edit comments that we, in our sole discretion, deem abusive, defamatory, obscene, in violation of copyright or trademark laws, or otherwise unacceptable. The Organization does not control the content of comments to the Site and, as such, does not guarantee the accuracy, integrity or quality of such content. All text, images, graphics, sounds and software code ( “Content”) on the Site are copyrighted property of the Organization, its affiliates or others. No part of the Content shall be made subject to any open source, copyleft, or similar license. You may not reproduce, redistribute, publish or otherwise use by electronic or any other means any of the Content without our prior written consent.

DMCA Notification of Infringement. It is our policy to respond to clear notices of alleged copyright infringement that comply with the Digital Millennium Copyright Act ( “DMCA”). In addition, we will promptly terminate without notice the accounts of those determined by us to be “repeat infringers.” If you are a copyright owner or an agent thereof, and you believe that any content hosted on our web site (urbanassembly.org) infringes your copyrights, then you may submit a notification pursuant to the DMCA by providing our Designated Copyright Agent with the following information in writing (please consult your legal counsel or see 17 U.S.C. Section 512(c)(3) to confirm these requirements):

• 1. A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.
• 2. Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works on our Site are covered by a single notification, a representative list of such works at that site.
• 3. Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled, and information reasonably sufficient to permit us to locate the material.
• 4. Information reasonably sufficient to permit us to contact the complaining party, such as an address, telephone number, and, if available, an electronic mail address at which the complaining party may be contacted.
• 5. A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law.
• 6. A statement that the information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

Please note that under Section 512(f) of the DMCA, any person who knowingly materially misrepresents that material or activity is infringing may be subject to liability.

Our Designated Copyright Agent to receive notifications and counter-notifications of claimed infringement can be reached as follows:

Attention:
Raine Martin
Director of Advancement
The Urban Assembly
90 Broad Street, Suite 2101
New York, NY

Email: rmartin@urbanassembly.org
Phone: 212.8673060

For clarity, only DMCA notices should go to the Designated Copyright Agent. Any other feedback, comments, requests for technical support or other communications should be directed to us through info@urbanassembly.org. You acknowledge that if you fail to comply with all of the requirements of this section, your DMCA notice may not be valid.

Trademarks. Urban Arts Partnership and other marks indicated on the Site are the trademarks and/or service marks of the Organization or its affiliates. They may not be used or displayed without the prior written consent of the Organization or the appropriate right holder. All other trademarks, service marks and company names and logos appearing on the Site are the property of their respective owners.

Site Directed at United States Visitors. The Site is targeted at and intended for users residing in the United States. Given the global nature of the internet, the Site may be accessed by users residing outside of the United States. We make no representations or warranties that the Site is appropriate or available for use in countries outside of the United States. Users who choose to access the Site from outside of the United States do so at their own initiative and are responsible for compliance with any and all local laws and regulations that may apply to such access. If you are located outside of the United States, your Information will be transferred to the United States. By accessing our Site and by submitting your Information, you consent to its transfer and storage in the United States and its use by us as provided for herein.

Minors. Minors are not eligible to use our Site. If you are under 18, you can use this Site only in conjunction with your parents or guardians.

Limitation of Liability. The Organization and its affiliates, officers, agents, partners and employees shall not be liable for any direct, indirect, incidental, special or consequential damages, resulting from the use or the inability to use the Site and services or resulting from any information or services obtained or messages received or transactions entered into through the Site or resulting from unauthorized access to or alteration of your transmissions of data, including but not limited to, damages for loss of profits, use, data or other intangibles, even if we have been advised of the possibility of such damages.

Because some jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages, in such states liability is limited to the fullest extent permitted by law.

If you are dissatisfied with any portion of the Site, or with any of these terms of use, your sole and exclusive remedy is to discontinue using this Site.

Compliance With Laws. We reserve the right to disclose any Information to comply with any law, regulation, decree, judgment, order, subpoena or any other governmental order (“Order”) without any obligation to contest or verify the accuracy of such Order.

Applicable Law. This Policy will be governed by and construed in accordance with the laws of the State of New York, without regard to any principles of conflicts of law. You agree that any action at law or in equity that arises out of or relates to any use of the Site will be filed only in the state or federal courts located in New York County and you hereby consent and submit to the personal jurisdiction of such courts for the purposes of litigating any such action.

How You Can Update or Correct Your Information and Contact the Site. You can call or email the Organization at the numbers provided on our Site or send a message to info@urbanassembly.org to update or correct your Information.

Please contact us at info@urbanassembly.org if you have any questions or concerns regarding the Site or this Policy.

Parents' Bill of Rights

Both state and federal laws protect the confidentiality of information about your child that identifies him or her. Such information, which includes student‐specific data, is known as “personally identifiable information.” Under New York State’s education law, if you are a parent of a child in the New York City public school district, you have the following rights regarding the privacy and security of your child’s personally identifiable information (“PII”):

• Your child’s PII cannot be sold or released for any commercial purposes.
• If your child is under the age of 18, you have the right to inspect and review the complete contents of your child’s education records.
• Safeguards meeting industry standards and best practices must be implemented to protect your child’s PII. Examples of such safeguards include encryption, firewalls, and password protection.
• You may obtain a complete list of the types of student data the New York State Education Department collects by visiting this link or by writing to the address below:

Office of Information & Reporting Services
New York State Education Department, Room 863 EBA
89 Washington Avenue
Albany, NY 12234

5. You have the right to make complaints about possible breaches of student data and to have such complaints addressed.

To make a complaint to the New York State Education Department, write to the address below or email CPO@mail.nysed.gov:

Chief Privacy Officer
New York State Education Department
89 Washington Avenue, Albany NY 12234

To make a complaint to the New York City Department of Education, write to the address below or email data‐security@schools.nyc.gov:

Office of the Chief Information Officer
Division of Instructional and Information Technology
New York City Department of Education
335 Adams Street, Brooklyn NY 11201

6. This Bill of Rights may be amended to address changes in the law, our organizational practices, or for other reasons. In the event we amend this Bill of Rights, we will post the updated version to our website. Any revisions made to this Bill of Rights will take effect immediately when the updated version is posted.

Supplemental information regarding the third-party contractors to whom we disclose student, teacher, and/or principal PII is available by email by contacting info@urbanassembly.org.

Urban Assembly Policy for Protection of SSNs

Restrictions on SSN Uses and Disclosures. The Urban Assembly will not intentionally do any of the following acts:

• Require individuals to use or transmit their SSN over the internet or on a computer system or network or to gain access to the internet, computer system or network unless the connection is secure, the transmission is encrypted or a password or other unique personal identification or authentication device is also required consistent with applicable law.

• Require individuals to use their SSN as an employee number for any type of employment-related activity other than as permitted by applicable law.

• Publicly display or communicate to the general public an SSN, including on the outsides of envelopes or packages or visible internal areas to be sent to an individual or elsewhere.

• Use all or a portion of an SSN as a primary account number or use an SSN on any identification badge or card, membership card, permit or license, except where permitted by law.

• Include an SSN in documents or information mailed to individuals, unless any of the following apply:

• state or federal law, rule, regulation or court order or rule authorizes, permits or requires that an SSN appear in the document;

• the document is sent as part of an application or enrollment process initiated by the individual;

• the document is sent to establish, confirm the status of, service, amend or terminate an account, contract or policy, or employee benefit or to confirm the accuracy of an SSN of an individual who has an account, contract, policy or employee insurance benefit; or

• the document or information is mailed by or at the request of an individual whose SSN appears in the document or information, or his/her parent or legal guardian. 

• Encode or embed an SSN in or on a card or document.

• Include an individual’s SSN in any material that is transmitted by facsimile to the individual or in any material that is electronically transmitted to the individual unless the connection is secure and/or the transmission is encrypted, as applicable.

• Print an SSN on any receipt issued for products or services.

• Transmit material that associates an SSN with an account number for a bank.

Permissible Uses and Disclosures of SSNs. the Urban Assembly may use an SSN if such use is permitted, authorized, or required by state or federal statute, rule or regulation, by court order or rule, or pursuant to legal discovery or process. In addition, the Urban Assembly may use an SSN in the ordinary course of business to do any of the following:

• verify an individual’s identity, identify an individual or do another similar administrative purpose related to an actual or proposed account, transaction, product, service or employment;

• investigate an individual’s claim, credit, criminal or driving history;

• detect, prevent or deter identity theft or another crime;

• lawfully pursue or enforce a person’s legal rights, including, but not limited to an audit, collection, investigation or transfer or a tax, employee benefit, debt, claim, receivable or an account or an interest in a receivable or an account; 

• lawfully investigate, collect or enforce a child or spousal support obligation or tax liability; and 

• provide or administer employee or health insurance membership benefits, claims or retirement programs or administer the ownership or shares of stock or other investments.  

Disposal of Documents and Data with SSNs.  Organization will dispose of documents containing SSNs by ensuring that all such materials are shredded, erased or otherwise destroyed so that the SSNs contained in the materials are unreadable or undecipherable prior to discarding such information.  Data stored in electronic format will be rendered irretrievable before computers are discarded or destroyed.